Privacy Policy

Maple Forest Marketing Ltd

This privacy policy sets out how Maple Forest Marketing uses and protects any information that you give Maple Forest Marketing when you use this website.

Maple Forest Marketing is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Privacy Policy

We’ve updated our privacy policy to reflect the changes in data-protection laws.

Why do we have a Privacy Policy

We are under a legal obligation to let you know what personal information we collect about you, what we use it for and on what basis.

We always need a good reason and we also have to explain to you your rights in relation to that information.

The reasons we collect information are set out in this privacy policy. We want you to be confident that we will keep it secure and use it both lawfully and ethically, respecting your privacy at all times.

But whatever we do with your information, we need a legal basis for doing it. We only collect your personal data when you have requested services with us. We are entitled to process your information so that we can provide our services to you, bill you for them or contact you relating to the service provision.

You have the right to know what information we hold about you and to have a copy of it, and you can ask us to change or sometimes delete it.

Our Privacy Policy

Please read the policy carefully as it applies to our consumers, sole trader and partnership customers but doesn’t apply to information we hold about companies or organisations.

It also applies even if you’re not one of our customers and you interact with us as part of running our business, such as by:

• using one of our services – paid for by someone else

• calling our support team

• generally enquiring about our services

If you need to give us personal information about someone else in relation to our products and services, the privacy policy will also apply. And if we need the permission of the other person to use that information, we’ll ask you to check they are OK with this.

What’s not included

This policy doesn’t apply to information about our employees or shareholders.  It also doesn’t cover other companies or organisations collecting and using your personal information to offer relevant online advertisements to you. Read our cookie policy for information about how we use cookies on our website.

You can link to other organisations’ websites, apps, products, services and social media from our websites. This privacy policy doesn’t apply to how those other organisations use your personal information.

You should review their privacy policies before giving them your personal information.

Who are we?

Maple Forest Marketing Ltd

We review our privacy policy regularly. It was last updated on 23rd May 2018.

Accessing and updating how we use your information

You can access and update the information we hold about you by contacting us. Once we’ve looked at your request, we’ll let you know when you can expect to hear from us.

We’ll always try to help you with your request but we can refuse if we believe doing so would have a negative effect on others or the current laws prevents us.

Even though we have to complete your request free of charge, we are allowed to reject requests if;

• they’re repetitive

• you don’t have the right to ask for the information

• or the requests made are excessive

If that’s the case, we’ll explain why we believe we don’t have to fulfil the request.

Want a copy of the information we hold about you?

If you want a copy of your billing information, you will see this on all invoices that we issue, or alternatively, you can email us and we’ll send it to you. (You must be the account holder/named contact to ask for this information.)

If you want to see what contact information we hold about you, you can also request this via email.

You can ask us for a copy of the information we hold about you by contacting us.

We’ll reply electronically unless you ask us to send the information by post.

Concerned about what we’re doing with your personal information?

You can ask us to correct, complete, delete or stop using any personal information we hold about you by contacting us via email or post.

If you want us to stop using personal information we’ve collected via cookies on our website or apps, you should either change your cookie settings for your app or in your browser settings.

In some cases, we might decide to keep information, even if you ask us not to. This would only be for legal or regulatory reasons so that we can keep providing our services, or for another legitimate reason. For example, we keep certain billing information to show we have charged you correctly.

Where we can, we’ll confirm any changes.

What kinds of personal information do we collect and how do we use it?

The personal information we collect depends on the services you have purchased from us.

We’ll use your personal information to provide you with products and services. This applies when you register for our service from us or if you contact us online for an account review or for more information.

This means we’ll:

• record details about the services you use or require from us

• update you on how our services work

• charge you and make sure your payment reaches us

• give information to someone else if we need to for the service you’ve requested when provided direct from another supplier or vendor. We have strict controls in place to make sure the data is properly protected

We use the following to provide products and services and manage your account:

• Your contact details. This includes your name, phone number and email address.

• Your payment and financial information (albeit we do not retain any card details)

• Your communications with us, including emails, webchats and phone calls.

• Information from cookies placed on your connected devices that we need so we can provide a service.

We use this information to carry out our contract and provide services to you.

 To meet our legal and obligatory requirements

We might have to release personal information about you to meet our legal and regulatory obligations.

To law enforcement agencies

Under investigatory powers legislation, we might have to share personal information about you to government and law-enforcement agencies, such as the police, to help detect and stop crime or prosecute offenders.

They might ask for the following details.

• Your contact details. This includes your name, address, phone number, email address, passwords

• Your communications with us, such as calls, emails and webchats

• Your payment and financial information

• Details of the products and services you’ve bought

The balance between privacy and investigatory powers is challenging. We’ll only share personal information about you where we have to legally share it with another person. That might be when a law says we have to share that information or because of a court order.

Who do we share information with and why

We also use other service providers to process personal information on our behalf only in fulfilling our services to you.

Using other service providers

We use other providers to carry out fulfilment of services on our behalf to you and to process payment transactions.

Where we use another organisation we still control your personal information and we have strict controls in place to make sure your information is properly protected.

Protecting your information and how long we keep it

We have strict measures to protect your personal information by use of password and encryption.

We’ll keep:

• a summary copy of your bills for six years from the date of the bill

• your contact details on file while you’re one of our customers, and for six years after;

• details relating to any dispute for six years after it was closed

In other cases, we’ll store personal information for the periods needed for the purposes for which the information was collected or for which it is to be further processed. Sometimes we’ll keep it for longer if we need to by law. Otherwise, we delete it.

How to contact us

You can get in touch with us by email – info@mapleforest.co.uk

Or write to us at;

Maple Forest Marketing Ltd, China Works, 28 Black Prince Road, London, SE1 7SJ